Take a look at a lengthy bank account statement and you’ll often find many more pages than a transaction ledger. Account summaries, explanations, notices and disclosures can be found in the essential information that a bookkeeper will need.
If the sole goal is to integrate transaction data into an accounting or spreadsheet system, it may not be essential to go through everything. Before making the output, determine the pages that are most beneficial.
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The number of pages on a page doesn’t necessarily mean more data
Check out an organization that has been reviewing its banking operations over a period of months. Each PDF could contain 10 or more pages, but only a small portion of each document contains the transactions tables that are required for accounting work.
Manually copying those tables is one solution however, it’s not fast and can lead to mistakes in typing. Businesses can instead convert bank statements to Excel while limiting the conversion to relevant pages.
Docubrew’s page preview lets a user to look over and decide on which pages to process. Disclosures, cover sheets, and other pages that don’t need to be processed are able to be removed.
You’ll have more control when you preview your first
Automation is only useful when you are able to see what it’s doing.
Instead of simply processing a document in a blind way, Docubrew lets users preview statement pages before completing the conversion. The program utilizes the original statement to extract figures, rather than trying to calculate financial values.
When converting a PDF bank statement to Excel this preview provides an opportunity to ensure the correct pages have been selected. You can also review the extracted information prior to downloading the resulting file.
It’s a basic checkpoint however, it’s an essential one when financial documents are involved.
Exports should be determined by the destination
What do you have in mind regarding the deal?
Excel is useful for bookkeepers who need to check rows, categorize data or manipulate the information within a spreadsheet. CSV might be a better choice if you are transferring the data from one system to another. Docubrew also supports QBO output.
Someone who needs to convert bank statements into CSV, for example one can create a CSV instead of making an Excel workbook and then manually changing formats afterward.
Docubrew’s output was designed to work with accounting software such as QuickBooks, Xero, and FreshBooks, as well as spreadsheet-based workflows.
Scanned Paper Statements May Be a Part of the Workflow
The conversion is possible using any PDF file not only those that have been digitally made.
Sometimes, companies have statements from the past accessible only in paper scans. Docubrew has OCR for PDF documents that have been scanned that allow those statements to be processed also.
It is extremely helpful when working on historical accounting projects where certain records were digitized, while others were directly scanned from paper. They are converted by using the same procedure, and then reviewed before exporting.
Process Locally or Use Cloud
The output of financial documents is as important as the way they are handled.
Docubrew’s Windows desktop software converts files locally and saves client files to your computer. The cloud option is designed for users who want to process documents via the browser. Docubrew claims that the cloud option erases the documents that have been converted and uploaded within 24 hour.
The last step to convert a PDF bank statement to Excel is not to input every page of the document into Excel and hope for a beneficial output.
Start by reading those pages that contain the information you need. Review what information is being deleted. Choose the format to complete the next task in accounting.
It’s possible to create more efficient financial workflow through the deliberate process of processing less rather than processing more.